Vendor Compliance
One current compliance status for every vendor rep
In Vendor Compliance you decide what each group of people must have on file. Reps and their managers upload the proof or request an exemption, reviewers work one queue, and every person carries a single compliant or non-compliant status, recalculated on a schedule, with reminder emails to anyone who falls short.
Count a record as compliant only after someone approves it
An uploaded card is not a checked card. Once a required item is due, Vendor Compliance treats a record that is missing, submitted, in review or rejected the same way: not compliant. Only an approval or an exemption clears it. The rule is worth copying whatever you use today, because your status list then shows what you have verified, not just what you have received.
A practice worth copying, with or without Vendor Compliance.
What it does
Requirements are settings, not code. When a new vaccine season or a new document requirement arrives, an administrator changes the requirement, not the software.
Requirements you define
Each requirement is a vaccine or a document, required or optional, with a due date, a renewal cycle and a reminder cadence. You choose whether proof is mandatory and whether an exemption may be requested.
Groups for different people
Requirements are bundled into compliance groups and assigned to the people they apply to, so vendor reps and hospital staff can carry different requirement sets.
Review only what needs a person
Each requirement has its own approval rule: approve records automatically, send every record to review, or review only exemption requests.
Proof and exemptions from the source
Each person sees their own compliance record, uploads proof, or requests a medical or religious exemption. Vendor managers add and look after their own company’s reps.
One review queue, with history
Reviewers open the uploaded proof and approve, reject or exempt from a single queue. Every status change is written to the record’s history, so who decided what, and when, is on file.
Reminders, dashboards and reports
Statuses are recalculated on a schedule. Anyone non-compliant gets a reminder email on the cadence you set, weekly, monthly or yearly, and their vendor manager gets one consolidated email. Dashboards count compliant and non-compliant people, and reports cover compliance by person, compliance by vaccine and missing vaccines.
From requirement to status
Set the requirements
An administrator defines each vaccine or document requirement and bundles them into compliance groups.
Add the people
Add users one at a time, in bulk, or from an Excel file of people and vaccination records, and assign their groups. Vendor managers add their own reps.
People submit proof
Each person uploads proof against a requirement, or requests an exemption, from their own compliance record.
Reviewers decide
Depending on the requirement’s rule, a record approves automatically or goes to the review queue, where a reviewer approves, rejects or exempts it.
Status stays current
Statuses are recalculated on a schedule, reminders go out on the cadence you set, and the dashboard and reports reflect the result.
Good to know
What it does not do, so you can rule it in or out quickly.
- It tells you who is cleared. It does not control entry: there is no badge printing, kiosk or door access, and nothing in it turns a rep away at the door. That part stays with your process.
- Records arrive by upload or Excel file. It does not connect to employee health, HR or immunization registry systems.
- It is not a background check, sanctions or exclusion-list screening service, and it does not credential physicians.
Existing customers may know it by its earlier name, VCM.
Who it is for
Vendor credentialing and vendor relations managers
See whether a rep is cleared from one status, instead of a shared spreadsheet and a folder of emailed cards.
Employee health, infection prevention and compliance
Own the requirement list and the exemption rules, and pull the numbers when leadership or a surveyor asks.
Vendor managers at your suppliers
Add their own reps, see who is short, and receive one consolidated reminder for the whole team.
Vendor reps
One place to upload proof, request an exemption and check their own status.
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Walk one rep’s record through it
Bring the requirement list you use today. We will show how it maps to groups and rules, take one record from upload through review to status, and tell you plainly where it fits.