Supplier contracts promise your hospital money back and prices held. Techinquest software checks both against what you actually bought, line by line, and hands you the statement.
Healthcare rebate tracking and bill-only implant control for hospital supply chain and finance teams. Built in Frisco, Texas.
Statement of account
Rebates earned, not yet received
| Contract line | Supplier paid | Contract says | Owed to you |
|---|---|---|---|
| Cardiac rhythm devicesTier 3 reached in Q2, remitted at the tier 2 rate | 428,000 | 612,000 | (184,000) |
| Orthopedic implantsQ1 rebate is 47 days past due | 0 | 96,400 | (96,400) |
| IV solutionsShare commitment met, rebate never claimed | 0 | 212,750 | (212,750) |
| Owed to you today | $493,150 |
+$103,000still winnable: Exam gloves are $840K of spend from the next tier, with 61 days left in the period.
Both still run on spreadsheets, email and paper in many health systems. Both are contract money, already negotiated, that never reaches the bottom line.
A tier is reached and paid at the old rate. A payment is 47 days late and nobody is counting. A market share commitment is met but the form was never filed, so the rebate is forfeited. None of it raises an error. It just does not arrive.
Bill-only implants arrive with the vendor rep, and the purchase order is written after the surgery, from a sticker sheet. The price is whatever was typed. By the time anyone compares it with the contract, the invoice is paid.
One is control at the point of spend, the other is collection after it. The implant spend that Implant Control cleans up is exactly where the largest rebate contracts live, so Rebate Recovery has clean purchases to claim against. Neither replaces your ERP.
The money your suppliers still owe you, worked out from your own purchases: owed today, on pace this period, and still open before the period closes. Three figures, never added into one.
Each period is calculated from your purchases at the tier they actually reached. A payment at a lower tier leaves the difference open on the contract’s page.
Each result carries a sentence saying what matched, what did not and what would close the gap. A rebate reading zero names the rule that emptied it.
Retrospective and stepped tiers, growth over baseline, market share ladders, true-ups, caps, prompt pay, admin fees, per-facility terms.
The vendor rep files the bill-only request once, online. Every line is checked against your contract price and the surgical case before a purchase order exists. Your team works only the lines that differ.
Lines are picked from your contract price list at your price. Anything off contract is entered separately and flagged before approval, not found in an audit a quarter later.
Every request is matched to the surgical case on catalog number, quantity and price. Quantity one request has claimed is not available to the next.
Late needs a written reason, too late is refused, a duplicate case number is flagged. The software holds the line so reminder emails do not have to.
Each one is paired with the check or alert in our software that catches it, and a page that explains how.
Mark the ones that happen where you work to see what catches each.
Submission rules in Implant Control
The rep files the request online against the real surgery, choosing lines from your contract price list. You decide when a late request needs a written reason and when it is refused outright.
Contract price on every line in Implant Control
Contracted items are picked from your price list at your price, and anything off contract is entered separately and flagged. The approver sees the contract price beside the requested amount on every line, with any difference highlighted.
Case reconciliation in Implant Control
Every request is matched to the surgical case record, and quantity one request has already claimed is not available to the next. A case number already on another open request can be flagged as a duplicate.
Contracts held as written in Rebate Recovery
Each agreement is set up once, in a guided wizard or from a draft the contract assistant proposes from the signed PDF, and every term reads itself back in one sentence. The rebate is then recalculated from your purchase files as they load, not retyped.
Compliance form due alert in Rebate Recovery
When a period ends and its form is not recorded as sent, an alert carries the rebate the form protects and grows more urgent as the forfeiture date nears. If the date passes with the form still out, it becomes a forfeiture risk alert.
Earned against received, period by period in Rebate Recovery
Each period’s rebate is calculated from your own purchases at the tier they actually reached. Record the supplier’s payment against it, and a payment made at a lower tier leaves the difference open, raised as overdue once the payment date has passed.
Payment overdue alert in Rebate Recovery
Once a period’s payment date has passed and less has arrived than was earned, the shortfall is raised as an alert on that contract. Record the payment when it lands and the alert closes itself.
How Rebate Recovery catches itHow Implant Control catches it
Rebate Recovery alerts appear inside the product, on each contract’s page, and are not sent by email. Administrators see the portfolio alerts inbox first.
How rebate money goes missing and how bill-only spend escapes contract price, from the people who build the checks.
Revenue recovery usually means denied claims. This is the supplier-side version: rebates and credits your purchases earned that never arrived, and how to size the gap yourself.
Six setup causes of a rebate that calculates to $0 with no error, in the order to check them, with worked examples and the two cases where zero is correct.
An operating manual for bill-only purchasing: the seven steps, who owns each one, where the two records of a surgery drift apart, and the controls and metrics to run it by.
Bring one supplier contract and a purchase extract. In a working session we load it, run the numbers and hand you the statement: earned, received, owed.